WEM Procurement Policy The following are the principles which we adopt when procuring vehicles, commodities and equipment. General Principles A supplier involved in the procurement process must conduct business using the highest standards of professionalism in business, conduct and ethics. This includes: Avoiding the use of enterprises which are known to be, or suspected of, being corrupt, refusing to use national or international firms which are known to have, or suspected of having, unethical investment policies. For these purposes, unethical investments are deemed to include nuclear power, armaments, gaming. alcohol or tobacco, refusing to use enterprises in which a staff member has any business. Procurement decision shall take into account price, speed of delivery, and reliability of future maintenance and service. The final procurement decision must be fully documented with the procurement agent (WEM). Detailed Policy 1. A pre-advised written quotation is recommended for all purchases. Where the value of the contract equals or exceeds USD 5.000,-- either for a single purchase or a series of purchases under the same programme, quotations will be required from three sources. For purchases of more than USD 5.000,-- where it has not been possible to obtain more than one quotation, a written explanation of the choice and why it was made must be retained on file with the procurement agent for audit purposes. When selecting the supplier it is required that the most appropriate offer is to be chosen. This may not be the cheapest, but for other substantial reasons it was justifiable that higher prices or other relevant supply conditions where not acceptable. 2. In making the purchasing decision, it is not only the cost of procuring the goods, but also the cost of transportation of the goods to the place where they will be used. Therefore, when making the purchasing decision, the "cost" of goods must include the cost of transportation to the distribution side. Adequate insurance cover must be obtained and insurance re-imbursements should be made in foreign exchange wherever it is applicable and possible. All goods supplied must be of high quality and must reach International and Government standards and specifications. Consequently, upon request, suppliers must present all commercially recognized documents relating to the quality and quantity at the time of shipping and unloading, or alternatively goods must be inspected by an inspection company. Procurement of Medicines or active Pharmaceutical Agents will only be concluded with licensed manufacturers and traders following the GMP/GDP guidelines.